Finances

Wells Fargo has designated bankers have been identified to meet the unique banking needs of Girl Scouting. While volunteers may work with the Wells Fargo banker of their choice, these bankers provide particular knowledge of and prior experience with troop and service unit accounts.

Council Troop Finance Packet

Setting up a new account:
    1. You will need to bring
      • Two troop signers (your treasurer and one or both leaders)
      • Your troop number
      • Your license
      • Another form of ID
      • Any checks you need to deposit.  You need $50 to open the account
      • Authorization form
    2. The account will be titled Girl Scouts MN-WI RV Troop ##### (Troop number).
    3. Use the troop leader’s home or business address on the account.
      • The two troop signature adults should work together to manage this Girl Scout account. One signer should keep the checkbook/debit card and the other should receive the statements, resulting in double oversight on the account.
    4. Fill out the Troop Bank Account Record within 30 days of opening the account
    5. Obtain a troop check card/debit card, but you may not obtain a line of credit.
    6. If you plan to use checks, you can choose any vendor.  
Ongoing
  1. Reconcile your account regularly and track income/expenses using categories on the Troop Finance Report summary.  We have also created a spreadsheet that can help you track income/expenses to make the Troop Finance Report easier to generate at the end of the school year.  See .xls file attached to this page
  2. The two troop signature adults should work together to manage this Girl Scout account. One signer should keep the checkbook/debit card and the other should receive the statements, resulting in double oversight on the account.
    • The minute someone buys something, have them take a picture on their phone and email the receipt to the troop treasurer.... no lost receipts!
Annually

Your troop treasurer needs to submit your Troop Finance Report to the River Valleys council by June 30th each year.  In Part 1 of the form under Service Unit Manager or Treasurer Email: enter treasurer@girlscoutsedina.org so a copy will go to the service unit.

You can use the attached spreadsheet as a worksheet to properly categorize each transaction and make the online form quick to fill out.   A copy should go to the troop leader to be shared with the troop
  1. Complete the online finance report  : https://volunteers.girlscoutsrv.org/reference/forms/finance-report/
  2. Make sure to enter the service unit treasurer's email : treasurer@girlscoutsedina.org
  3. Submit an electronic copy your May bank statement 
  4. A copy will be sent to the service unit treasurer

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Sue Lebakken,
May 30, 2017, 12:47 PM
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