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Finances

Wells Fargo has designated bankers have been identified to meet the unique banking needs of Girl Scouting. While volunteers may work with the Wells Fargo banker of their choice, these bankers provide particular knowledge of and prior experience with troop and service unit accounts.


Troop Finance resources can be found from the River Valley's website: click HERE.

Setting up a new account:

    1. Call Wells Fargo and ask for an appointment to set up a Girl Scout account.
    1. You will need to bring
      • Two troop signers (your treasurer and one or both leaders)
      • Your troop number
      • Your license
      • Another form of ID
      • Any checks you need to deposit
      • River Valleys Federal tax ID number, 41-0693910
    2. The account will be titled Girl Scouts MN-WI RV Troop ##### (Troop number).
    3. Use the troop leader’s home or business address on the account.
      • The two troop signature adults should work together to manage this Girl Scout account. One signer should keep the checkbook/debit card and the other should receive the statements, resulting in double oversight on the account.
    4. Fill out and return the Troop Bank Account Record to the service unit treasurer within 30 days of opening the account. - email to treasurer@girlscoutsedina.org
    5. Obtain a troop check card/debit card, but you may not obtain a line of credit.
Ongoing
  1. Reconcile your account regularly and track income/expenses using categories on the Troop Finance Report summary.  We have also created 2 different spreadsheets that can help you track income/expenses to make the Troop Finance Report easier to generate at the end of the school year.  Both are located below
  2. The two troop signature adults should work together to manage this Girl Scout account. One signer should keep the checkbook/debit card and the other should receive the statements, resulting in double oversight on the account.
    • The minute someone buys something, have them snap a picture on their phone and email the receipt to the troop treasurer.... no lost receipts!
Annually
  1. Complete your Troop Finance Report  (see 2 sample worksheets below to help with this process)
  2. Copy your May bank statement 
  3. Send it to: treasurer@girlscoutsedina.org by mid June.  Copies will be made and sent to the St. Paul address.

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Website Administrator,
Jun 26, 2013, 3:25 AM
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Sue Lebakken,
Jun 17, 2014, 8:09 AM
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